Board portals are secure hubs that streamline meeting management processes. Board portals enable members to spend less time dealing with administrative tasks and spend more time in governing. A strong board portal eliminates the need to print and distribute physical board materials.
Ideally, board documents are distributed about two to three days before a meeting, so directors can review them in advance. This allows the board to review and discuss each document in advance. This is also the best time to ensure that all directors are aware of any changes made to the original report or new information that has been added to an update.
Boards can benefit from a range of tools which allows them to efficiently plan and run meetings, collaborate with committees and colleagues, and produce minutes after each meeting. Moreover they should be capable of providing their stakeholders with one source of truth for the most current complete, accurate and up-to-date board materials.
To get the best results from your portal, you should work with an IT provider who is willing to work directly with your IT department and to consider the security requirements specific to your company. Ensure that the software you select is ISO 27001 compliant, with encryption in transit and at rest, and granular control over authentication and access. It should also provide 24×7 support from a dedicated team of experts. Verify that the vendor of your board portal regularly goes through testing for penetration and external audits.
https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/
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